Last Updated: October 2026

1. Introduction

Power Information Systems Inc., operating as Power RFP (“Power RFP”, “we”, “our”, or “us”), respects your privacy and is committed to protecting the information you provide while using our website, application, and related services (the “Services”).

This Privacy Policy explains how we collect, use, store, process, disclose, and protect information when you access or use the Services.

By using the Services, you agree to this Privacy Policy.

2. Information We Collect

We may collect the following information:

Account Information

• Name
• Company name
• Job title
• Email address
• Phone number
• Mailing address
• Username and account credentials

Business and Project Information

Information submitted through the platform, including:

• Project requirements
• Requests for Proposal (RFPs)
• Requests for Quotation (RFQs)
• Bid and proposal submissions
• Pricing information
• Vendor qualification information
• Company profiles
• Certifications and licenses
• Insurance documents
• Contracts and related records
• Communications exchanged through the platform

Technical Information

• IP address
• Browser type and version
• Device information
• Operating system
• Login activity
• Usage statistics
• Session information

Billing Information

Information related to subscriptions, invoices, payment status, and transaction records.

3. How We Use Information

We use information to:

• Provide and operate the Services.
• Facilitate communication between Buyers and Sellers.
• Process procurement, sourcing, tendering, and vendor management activities.
• Support vendor onboarding and qualification processes.
• Manage user accounts and subscriptions.
• Improve platform functionality and user experience.
• Provide customer support.
• Maintain platform security.
• Detect fraud, misuse, and unauthorized activities.
• Comply with legal obligations.

4. AI-Assisted Features

Power RFP may offer optional AI-assisted drafting tools (“Power AI”) to help users create initial project descriptions, specifications, scopes of work, procurement documents, and other business content.

When a user chooses to use Power AI, information submitted for content generation may be processed by third-party artificial intelligence service providers for the purpose of generating draft content.

AI-generated content is provided as a starting point only and may contain inaccuracies, omissions, or errors. Users are solely responsible for reviewing, validating, modifying, and approving all AI-generated content before relying upon or using it.

Use of Power AI is entirely optional. Users who do not utilize AI-assisted features will not have their information processed by third-party AI services for content generation purposes.

5. Information Shared Through the Platform

Power RFP is designed to facilitate business interactions between Buyers and Sellers.

Information intentionally submitted for procurement, sourcing, tendering, vendor qualification, or contract management purposes may be visible to authorized participants involved in the applicable project or procurement process.

Examples include:

• Company profiles
• Project requirements
• Proposal submissions
• Pricing information
• Vendor qualifications
• Supporting documents
• Communications between project participants

Users are responsible for the information they choose to submit and share through the platform.

6. Ownership of Submitted Information

Buyers and Sellers retain ownership of the information, documents, proposals, pricing, contracts, and other materials they submit through Power RFP.

By submitting content through the Services, users grant Power RFP a non-exclusive, worldwide, royalty-free license to host, store, process, transmit, display, and reproduce such information solely for the purpose of operating, maintaining, securing, supporting, and improving the Services.

Power RFP does not claim ownership of user-submitted content.

7. Data Storage and Service Providers

Power RFP utilizes trusted third-party providers to operate the Services, including:

• Fly.io for hosting and infrastructure services.
• PocketBase for database, authentication, and file storage services.
• Stripe for payment processing, subscription management, invoicing, and billing services.

Information may be stored, processed, transmitted, and backed up by these providers as necessary to deliver the Services.

Power RFP may engage additional service providers in the future to support platform operations, security, analytics, communications, integrations, and customer support.

8. Information Sharing

Power RFP does not sell personal information.

We may share information:

• With authorized users participating in a project or procurement process.
• With service providers supporting the operation of the Services.
• When required by law, regulation, court order, or legal process.
• To protect the rights, property, security, or operations of Power RFP, its users, or others.
• In connection with a merger, acquisition, financing, reorganization, or sale of business assets.

9. Data Security

Power RFP uses commercially reasonable administrative and technical safeguards designed to protect information from unauthorized access, disclosure, alteration, misuse, or loss.

While we strive to protect user information, no method of electronic transmission or storage can be guaranteed to be completely secure.

10. Data Retention

We retain information for as long as reasonably necessary to:

• Provide and operate the Services.
• Maintain business and audit records.
• Comply with legal obligations.
• Resolve disputes.
• Enforce our agreements.

Information may remain within archived backups and disaster recovery systems for a reasonable period following deletion.

11. User Rights

Subject to applicable laws, users may request:

• Access to their personal information.
• Correction of inaccurate information.
• Deletion of personal information.
• Withdrawal of consent where applicable.

Requests may be submitted to:

Email: info@powerrfp.com

Power RFP may require reasonable verification of identity before processing requests.

12. Cookies and Similar Technologies

Power RFP may use cookies and similar technologies to:

• Maintain user sessions.
• Authenticate users.
• Remember user preferences.
• Improve platform functionality.
• Analyze platform usage and performance.

Users may manage cookie settings through their web browser. Certain features of the Services may not function properly if cookies are disabled.

13. Third-Party Services and Links

The Services may contain links to third-party websites, products, or services.

Power RFP is not responsible for the privacy practices, content, or security of third-party services. Users are encouraged to review the privacy policies of any third-party service they access.

14. International Data Transfers

Power RFP and its service providers may store or process information in multiple jurisdictions.

By using the Services, users acknowledge and agree that information may be transferred to, stored in, or processed in locations where Power RFP or its service providers maintain operations.

Power RFP will take reasonable steps to ensure information receives appropriate protection consistent with applicable privacy laws.

15. Children’s Privacy

The Services are intended solely for business and professional use.

Power RFP does not knowingly collect personal information from individuals under the age of 18. If we become aware that personal information has been collected from a minor, we will take reasonable steps to remove such information.

16. Changes to This Privacy Policy

Power RFP may update this Privacy Policy from time to time.

When material changes are made, the updated version will be posted on the website or application with a revised effective date.

Continued use of the Services after any changes become effective constitutes acceptance of the revised Privacy Policy.

17. Privacy Officer

Power Information Systems Inc. has designated responsibility for privacy compliance within the organization.

Privacy-related inquiries, requests for access, requests for correction, requests for deletion, and privacy complaints may be directed to:

Privacy Officer
Power Information Systems Inc.
Email: info@powerrfp.com

18. Contact Information

If you have any questions regarding this Privacy Policy or our privacy practices, please contact:

Power Information Systems Inc.
Operating as Power RFP
Email: info@powerrfp.com

© 2026 Power Information Systems Inc. All Rights Reserved.