Run a real bid, even on the small stuff.

Most purchases only ever get one quote — from whoever you called last time. PowerRFP makes a proper competitive RFP light enough to run on anything: draft the request in minutes, get every proposal back in the same shape, and award it on the numbers instead of on habit. Power AI writes the first draft, and you can try every feature free for 30 days.

Every claim, in the same shape.

The reason most people skip the bid is that comparing what comes back is worse than the saving. Six sellers, six formats — one PDF, one spreadsheet, one email with the number buried in the third paragraph, all of them answering slightly different questions.

In PowerRFP you set the structure once, and everyone answers into it. Line items sit next to line items, exclusions next to exclusions, timelines next to timelines. Whatever a seller would rather emphasise, the claim you asked about is where you can find it.

PowerRFP asks the same questions of everybody.

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The other reason people skip the bid is the blank page. Answer a few questions — what you’re buying, when you need it, what matters most — and Power AI drafts a complete, structured request: scope, requirements, dates, and evaluation criteria. Edit anything before it goes out.

Power AI is included, so you can run a real RFP end to end during your 30-day free trial.

From request to award.

Four steps, and none of them happen in your inbox.

1.

Set the request

Scope, requirements, dates, and how you’ll evaluate. Every seller answers the same questions, which is the whole reason the proposals come back comparable.

2.

Invite your sellers

Pull them from your vendor directory or add new ones, and send the request. They submit through the form, not as attachments you have to chase.

3.

Collect everything in the project

Proposals, revisions, clarifying questions, messages. It all lands in the project, with conversations kept separate so threads never cross.

4.

Score and award

Compare the bids side by side on the scorecard, then award to one seller — or split the award across several on the same project.

No rebuilding proposals in a spreadsheet, no guessing which version is current, no digging through email to find what someone actually promised.

Make the decision on one screen.

Every proposal sits in the same shape, so comparing them is reading, not reconstruction. Every project has the evaluation tool built into it — a scorecard that ranks the responses against the criteria you set at the start, rather than a spreadsheet you have to keep alongside. Put the bids next to each other and see where one is genuinely stronger, not just where it happens to be cheaper.

The scorecard is built into every project, so you can award on the numbers from your first RFP.

Partial awards

And the award doesn’t have to be all-or-nothing. If one seller is right for part of the scope and another for the rest, split the award across both on the same project — without running a second process to do it.

Keep every project straight.

Conversations that stay separate.

Message sellers inside the project, with each conversation kept to its own thread. No cross-contamination between projects, and no reply-all chains where half the recipients shouldn’t see the other half.

Several projects at once.

Run multiple RFPs side by side without losing track of which seller said what on which project.

Dates you don't have to chase.

Milestone tracking on every project, so you know what’s due, what’s waiting on a seller, and what’s waiting on you.

Every project you've run is still there.

An RFP isn’t finished when you award it. Most of its value shows up later.

Show your work

Anyone who awards other people’s money eventually has to explain the decision. The whole file stays intact: who was invited, what each one proposed, how they scored against the criteria, where the award went, and every message along the way.

When the question comes six months or three years later — from a client, a board, a finance team, an auditor — you’re not reconstructing the story out of an inbox. You open the project and the reasoning is already written down, at the time, by the process itself.

Start the next cycle from the last one

Most buying runs on a cycle. The cleaning contract, the landscaping renewal, the equipment rental, the insurance review — the same purchase comes round again a year later, and most people start it from a blank page anyway.

Open last cycle’s project instead. The requirements you used, the sellers you invited, what they quoted, how it actually went. Adjust and send. The second time you buy something should cost far less to run than the first.

Closed projects don’t count against your Starter limit — the five is five running at once, not five ever.

Every bid you run builds your vendor record.

When a project closes, score how the seller actually performed — on time, on budget, on quality — while you still remember the answer. That rating attaches to their vendor record, and it stays there.

A few projects in, you’re not inviting sellers from memory anymore. You’re shortlisting from evidence you collected yourself, on the sellers you’ve actually worked with.

Same account, same records, nothing extra to set up.

Vendor ratings and history are built in, so there’s nothing extra to set up.

What our clients say

PowerRFP is perfect for my purchasing projects. I love it.

Patrick Turner

Facilities Manager Centennial Real Estate

What's included.

RFP management comes with every PowerRFP account. Pro removes the limits and adds controls for your team.

Starter

Run real RFPs and build your vendor directory, at no cost.

US$ 0 /month

Unlimited RFP Projects, up to 5 Active at Once
Draft RFPs with Power AI
In‑Project Messaging & Milestone Tracking
Starter Vendor & Contact Management
Vendor Status & Category Management

US$ 25 /billed yearly

or $35/month, billed monthly. 30-day free trial.

Everything in Starter, plus:

Unlimited Projects, Bids & Attachments
Advanced Project Collaboration Tools
Vendor Qualification Management
Vendor Performance Tracking & Management
Team License Management for Growing Teams

Start with the RFP
you're about to send.

Start your 30-day free trial, let Power AI draft the request, and run the whole thing in one place from first draft to awarded.

Contact

admin@powerrfp.com

Run a real bid, even on the small stuff.

Every claim, in the same shape.

PowerRFP asks the same questions of everybody.

Start faster with Power AI.

From request to award.